Missed calls are costing HVAC companies $40K+ per year
HVAC AI Receptionist That Never Misses a Call — for FREE
Your AI receptionist answers every call 24/7, books appointments, routes emergencies, creates CRM tickets, and sends SMS confirmations — so your techs can focus on the work. Pay per call only.
Jennifer M.AC not cooling — booked Tuesday 10amBooked
2 min ago
Robert K.No heat emergency — on-call tech notifiedRouted
11 min ago
Lisa T.Annual tune-up — booked + SMS sentConfirmed
24 min ago
The Real Cost
Every missed call is a job lost — and a competitor's gain.
HVAC customers don't leave voicemails. They call the next company on the list. Here's what that's actually costing you.
62%
Calls go unanswered after hours
Most HVAC jobs are booked during evenings and weekends — exactly when your office is closed and your phones go dark.
$285
Average revenue per HVAC service call
A single missed call isn't just one job — it's repeat business, referrals, and maintenance contracts you'll never see again.
78%
Customers choose the first company that answers
Speed wins in HVAC. If you don't pick up, your competition does — and they keep that customer for life, not just one call.
The Process
From setup to answering calls in 3 simple steps.
We handle the heavy lifting. You handle the HVAC work.
Tell us about your business
Share your service area, job types, scheduling preferences, and emergency protocols. We gather everything in a single 45-minute onboarding session.
We configure your AI agent
Your custom AI receptionist is trained on your business, connected to your calendar and CRM, and programmed with your exact call scripts and routing rules.
Go live & capture every job
Your AI answers every call, books appointments, routes emergencies, and sends SMS confirmations — starting from day one, around the clock.
Everything Included
One AI system. Every tool to never miss a job.
No duct-taped software stack. No monthly app juggling. Everything ships together and works on day one.
📞
AI Voice Agent
A natural-sounding AI receptionist that answers every inbound call 24/7 — nights, weekends, holidays — just like a live team member would.
Natural conversational voice
Custom call scripts per job type
Handles hold, transfer & callbacks
Multi-language support
Call recording & transcripts
📅
Appointment Scheduling
Automatically books service appointments based on technician availability, job type, and your scheduling rules — no human dispatch needed.
Real-time calendar sync
Tech skill & zone matching
Job duration estimation
Reschedule & cancellation handling
Automated reminders to customers
🚨
Emergency Call Routing
Detects emergency calls — no heat in winter, AC out in summer — and instantly routes them to your on-call technician. No delays, no missed emergencies.
AI-detected urgency scoring
On-call tech notification
Escalation if no answer
Emergency upcharge prompts
After-hours priority queue
🗂️
CRM Ticket Creation
Every call automatically creates a detailed job ticket in your CRM — customer info, issue description, urgency level, and appointment time, all captured.
Auto-populated job tickets
Customer history lookup
Integrates with ServiceTitan, HouseCall Pro
Equipment & warranty notes
Follow-up task creation
💬
SMS Confirmation
Customers receive instant SMS confirmations with appointment details, technician name, and arrival window — reducing no-shows and callbacks.
Instant booking confirmation
Tech name & ETA updates
Day-before reminder texts
2-way SMS responses
Review request post-visit
📊
Analytics Dashboard
See exactly how many calls were answered, jobs booked, emergencies routed, and revenue captured — all in one real-time dashboard.
Call volume & answer rate
Jobs booked vs. missed
Peak hour heatmaps
Revenue attribution
Monthly performance reports
Real Numbers
See what missed calls are actually costing you.
Based on a 10-tech HVAC company averaging 8 calls per day with a 35% missed-call rate.
📞 Daily inbound calls
80 calls/day
✗ Calls missed (35% unanswered)
−28 calls/day
💸 Revenue lost per missed call (avg $285)
−$7,980/day
📉 Annual revenue lost to missed calls
−$291,270/yr
With HVAC AI Receptionist — you recover:
$291,270 / year
back in booked jobs, every single year.
Who It's For
Built for growing HVAC companies.
Not giant call centers. Not solo contractors. Built for HVAC owners who are scaling and tired of losing jobs to voicemail.
🔧
5–15 Tech Shops
Growing fast but can't afford a full office staff yet. Your AI handles reception so your dispatcher focuses on routing, not phones.
🏢
15–50 Tech Companies
High call volume during peak season overwhelming your team. The AI handles overflow and after-hours so no call goes unanswered.
🌙
After-Hours Coverage
Your office closes at 5pm. Your customers' AC doesn't care. 24/7 AI coverage means you capture jobs your competitors miss overnight.
⚡
Emergency Services
No heat in January, no AC in July — these are high-value urgent jobs. Your AI routes emergencies to on-call techs in seconds.
Results
HVAC companies that stopped losing jobs to voicemail.
Real results from real HVAC operators who deployed the AI receptionist.
★★★★★
"We were losing 30% of our after-hours calls. Within two weeks of turning on the AI, our booked jobs jumped by 22%. It paid for itself in the first month — easily."
Mike D.
Owner, Arctic Air HVAC · Phoenix, AZ · 18 techs
+22% booked jobs in month one
★★★★★
"Setup took less than two days. The emergency routing alone was worth it — our on-call tech gets a text instantly now instead of us hoping someone checks voicemail at 2am."
"The SMS confirmations cut our no-shows by 40%. Customers actually love it — they feel taken care of the second they hang up. Our Google reviews have never been better."
Tom R.
Owner, ProComfort HVAC · Chicago, IL · 12 techs
−40% no-shows, record reviews
Simple Pricing
Two ways to get started. You pick what works for you.
Whether you want to own it outright or pay only per minute of usage — we have a model built for HVAC companies at every stage.
💰 Own It Forever
$5,000one-time payment
Pay once. Own it for life. Zero recurring fees — ever.
Not sure which plan is right for you? Book a free 15-minute demo and we'll help you choose. No credit card required. No commitment.
FAQ
Common questions, honest answers.
Everything HVAC owners ask before going live with their AI receptionist.
Our AI voice agent uses natural, conversational speech that sounds indistinguishable from a live receptionist in most interactions. It uses your business name, follows your call scripts, and responds naturally to customer questions. Most customers don't know — and don't care — as long as their call is answered and their job gets booked.
No IT team needed. Our onboarding team handles all technical setup. After a single 45-minute onboarding call where we learn about your business, most HVAC companies are live within 48 hours. We connect to your existing phone number, calendar, and CRM — no new software to install.
The AI is trained to detect emergency keywords ("no heat," "gas smell," "carbon monoxide," "furnace died") and immediately triggers your emergency escalation protocol — texting your on-call technician, calling a backup if the first doesn't respond, and advising the customer on immediate safety steps while routing is happening. Response time is under 30 seconds.
We currently integrate natively with ServiceTitan, HouseCall Pro, Jobber, and FieldEdge. For other CRM platforms, we offer a webhook/API integration that works with virtually any modern system. Our team handles the integration setup — you don't need to touch any code.
Both plans include identical features. The difference is how you pay. With the $5,000 plan, you pay once and own the system forever — unlimited calls, no ongoing fees. With Pay Per Minute, you pay $0 upfront and only $0.20 per minute for every incoming and outgoing call handled by your AI. For a company with high call volume, the $5,000 plan typically pays for itself within a few months. For smaller or newer companies, Pay Per Minute has zero risk.
Absolutely. During onboarding, we build custom call scripts for each job type you offer — AC repair, heating install, maintenance plans, emergency calls, etc. The AI follows your specific routing rules, uses your pricing language, and reflects your brand tone. You can also update scripts at any time through your dashboard.
Ready to Start?
Stop losing jobs to voicemail. Start capturing every call.
Get a free demo and see your AI receptionist live — answering calls, booking jobs, and routing emergencies in real time. No credit card, no commitment.
No credit card required · Live in 48 hours · Cancel anytime
Get a Demo
See your AI receptionist live on the call.
Tell us about your HVAC business and your current call handling. We'll show you exactly how your AI receptionist will answer, qualify, and route every call — live on the demo call.
Free Platform Demo
Never miss another call — starting this week.
Book a live demo and hear your AI receptionist in action — answering real HVAC scenarios, booking appointments, and routing emergencies on the spot.
Live AI demo using real HVAC scripts
Go live in under 48 hours
CRM-ready (ServiceTitan, HouseCall Pro)
Both pricing models walked through
Setup & onboarding support included
Let's have a conversation today!
See your AI receptionist in action — free, no commitment
✅
Demo Requested.
We'll reach out within 4 hours to schedule your live AI receptionist demo. Come ready to describe your current call flow — we'll walk through it with you.